Senior Procurement and Contracts Manager
Pay - £21.47 per hour
Duration - ASAP
Location - Remote/flexible working
Duration - 3 months
Hours - 35hrs
Our client is a nationally recognised emergency services organisation based in central London. They are looking for a Procurement and Contracts Manager to take responsibility for ensuring that tenders, contracts comply with the organisations Scheme of Governance, policies, guidelines and relevant procurement legislation, and achieve best value.
MAIN DUTIES AND RESPONSIBILITIES
- To assist in the absence of the Head of Category (Procurement) in dealing with complex queries from Client departments and where necessary attend meetings on behalf of the Head of Category (Procurement).
- Administer a wide range of meetings (e.g., internal management, Brigade-wide policy, end-users and joint contract management), including chairing and leading meetings
- Carry out research, analysis and reviews and make recommendations as directed.
- Develop and manage local policies, procedures and systems for contracting and customer service, ensuring that the needs and views of end users are central to the provision.
- Ensure that new policies, procedures and systems are approved by your line manager before implementation.
Tenders and Contracts
- To undertake, manage and act as the procurement lead on minor and routine procurement projects and tendering exercises as and when required.
- To provide advice on and assistance to client departments in drafting pre-qualification questionnaires, tender documents and clarification letters for a variety of goods and a broad range of services.
- To draft and place contract notices on the EU and other websites and to manage the pre-qualification process, and to place tender award notices on the appropriate EU websites as
- To prepare evaluation methodologies, assist in evaluation exercises, collate and analyse evaluation results and prepare financial information.
- To assist the Head of Category (Procurement) in the procurement pipeline and resource planning activities for the category team and the Procurement department.
- To assist junior members of staff with the management of the e-purchase order management process
- To liaise with suppliers and customers to assist in the management of key supplier accounts to ensure the efficient management of orders.
- To manage and monitor assigned major contracts to ensure services are delivered consistently within the terms of the contract.
- Ensure that decisions and actions arising from meetings are clearly summarised for those in attendance and appropriate records
- To review existing contractual arrangements for the provision of services to improve service delivery and overall value for money.
- To consult with end users to identify service requirements and establish whether existing contractual arrangements meet these.
- To prepare a business case where the introduction of new service requirements is required and to carry out market and supplier research, to assist in determining appropriate procurement strategies.
- Assist the Head of Category and Head of Commercial in the setting, monitoring and management annual expenditure budgets, including savings and efficiencies for both the contracts under your management and the Procurement department overheads.
- Ensure that financial related contractual data, information and records, including expenditure, are maintained in a secure and effective manner
- Administer and manage financially related processes and documents such as expense claims, invoices, abatements, savings, forecasts etc.
- Assess costs and prices, quality and service provision within procurement activities for value for money.
- Draft high-quality reports for procurement, contractual, line management, governance and other purposes. This includes the provision of detailed data and information in a variety of formats, as well as explanations of complex contractual, technical and other matters.
- Experience of drafting commercial/tender documents for a range of goods and services.
- Experience of contract management including the preparation, monitoring and control of revenue and capital budgets.
- Possession of or participation in a course of study leading towards a minimum of Level 5 membership of the Chartered Institute of Purchasing and Supplies (MCIPS).
- An understanding of the range of different commercial and contract documentation.
- An awareness of the importance of having a commercial approach to the purchasing function within a large public organisation together with an understanding of the principles of 'best value'. A commitment to quality and to a progressive partnership approach to the management of major contracts to support the work of the London Fire Brigade.
Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.