Senior Medals and Awards Officer

£35000 - £43000 per annum

Hunter Merrifield are currently working with the self-governing Fellowship and Learned society of distinguished scientists to recruit a Senior Medals and Awards Officer.

Senior Medals and Awards Officer
Reports to: Head of Scientific Programmes
Line manages: Medals and Awards Officer
Location: Hybrid - 2 days per week at the office
Salary: £35000-£42000/annum
Hours: Full time, 35 hours a week
The fundamental purpose of the learned society is to recognise, promote and support excellence in science and to encourage the development and use of science for the benefit of humanity.
The successful Senior Medals and Awards Officer will lead the prestigious medals and awards programme. The role is varied, overseeing the administration and promotion of the annual nomination cycle, committee management and the planning and delivery of a portfolio of prize lectures.
Key responsibilities and tasks
As directed by the Head of Scientific Programmes, the Senior Medal and Awards Officer will have the following areas of responsibility.
Event management
  • Oversee the end-to-end planning and delivery of a portfolio of prize lectures and associated events, ensuring that hybrid alternatives can be accommodated should the need arise
  • Ensure that any staff or Fellows involved in prize lectures are fully briefed in a timely manner
  • Work closely with the Senior Scientific Programmes Officer, Fellowship to ensure that the Premier Awards Dinner and any other medal winner recognition events are planned and executed seamlessly and to high standards
  • As required, support or lead the onsite delivery of events organised by the Scientific Programmes Team as a whole
Medals and awards administration and committee management
  • Oversee the annual cycle of the medals and awards programme, ensuring that all major milestones are met and anticipating and resolving any obstacles
  • Ensure that each award receives sufficient high-quality nominations
  • Oversee the preparation of all nomination documentation ahead of the launch of the annual cycle on 30 November (Anniversary Day) each year
  • Work closely with the Side-Secretaries, ensuring they receive regular updates regarding the development of the medals and awards programme and consulting with them as needed as issues arise
  • Effectively manage the budget for the medals and awards programme and complete the quarterly and annual forecasting activities in a timely and accurate manner
  • Liaise closely with other colleagues and teams working with medal-awarding committees, ensuring that there is consistency and cohesion and that duplication of effort is avoided
  • Work closely with committee chairs, taking an active role in committee meetings where appropriate and supporting committees with any clarification queries or information
Promotion and marketing
  • Ensure that a comprehensive marketing plan is in place for the medals and awards programme
  • Find new and innovative ways to encourage nominations from under-represented groups
Reporting and evaluation
  • Ensure appropriate evaluation methods are employed for all projects and producing output/outcome reports as required
  • Create a robust process to gather nomination data, and use it to identify trends and areas for improvement as well as to track success
  • Take a continuous improvement approach to work, ensuring that processes are regularly reviewed and updated.
Person Specifications
  • Demonstrable experience of managing complex high-profile programmes
  • Demonstrable experience of providing excellent customer service and working in a customer-focused environment
  • Proven ability to form strong working relationships with a variety of individuals including senior leaders, internal and external stakeholders, and suppliers
  • Experience of managing budgets, including forecasting and reconciliation
  • Experience of working with and managing suppliers and negotiating contracts
  • Experience of establishing and maintaining a network of contacts
  • Excellent communication skills (written and oral) and a high degree of tact and diplomacy
  • Highly developed organisational skills, with evidence of strong project management, attention to detail and meticulous planning
  • Experience of working with committees, preferably in an academic environment
  • Excellent interpersonal skills, diplomatic and with a high degree of cultural awareness
  • An understanding of the scientific and academic community
For more information on the Senior Medals and Awards Officer role, please contact Claire Stevens at Hunter Merrifield.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.