Part Time EA

vs/pt/EA_1641857210
£35000 - £380000 per annum

We are looking for a highly organised, efficient and experienced Executive Assistant to directly support the Chief Executive Officer, Managing Director (UK), Managing Director (Group Strategy) and Finance Director. You will be at the heart of the business providing 1:1 support for all 4 positions. You will need to balance the demands of a number of stakeholders in the public and private sector and will be responsible for ensuring that their time is appropriately managed so they fulfil various commitments on specific programmes of work. In addition, you will also manage requests for meetings and presentations to the wider team from leading academics and international delegations.


You must have a flexible approach and be willing to undertake a wide range of tasks to support the business outside of this role. The successful candidate must have excellent organisational and interpersonal skills, together with experience of managing a busy diary. Ideally, you will also have knowledge of the UK public sector or will be quickly expected to develop this.

This role is initially 6 months but with a possible extension


You will work as a team alongside the CEO's Policy Advisor to ensure the smooth running of the CEO's office. This includes making sure all speaking event queries are dealt with quickly and efficiently, escalating any queries you are unsure how to deal with and managing the CEO's time effectively.
Your time will be spent roughly 75% providing support to the CEO and 25% providing support to the MD (UK), MD (Group Strategy) and FD.


Duties for CEO:
● Manage the CEO's diary and schedule appointments, adequately prioritising their time as appropriate;
● Ensure CEO is always in the correct place at the correct time, briefed and with all relevant papers and information;
● Ensure appropriate time is safeguarded for key company business and contractual commitments; ● Provide support for other business activities;
● Book all travel arrangements and accommodation, and provide itineraries for all business travel;
● Manage reconciliation of CEO's credit card with appropriate receipts/documentation;
● Assist with the management of the CEO's mailbox and team inboxes, monitoring incoming mail, flagging and following through and when appropriate originating replies under own signature or preparing drafts for the CEO;
● Preparing Board papers and ensuring that any corporate issues are quickly brought to the CEO's attention;
● Act as the main contact point both in the presence and absence of the CEO. Respond to and resolve a wide range of queries, channelling to the appropriate area as necessary leaving the CEO free to concentrate on only the most important matters; Duties for MD (UK), MD (Group Strategy) and FD: ● Manage the MD (UK), MD (Group Strategy) and FD's diaries and schedule of appointments, adequately prioritising their time as appropriate;
● Book all travel arrangements and accommodation, and provide itineraries for all business travel;
● Manage the reconciliation of MD (UK), MD (Group Strategy) and FD's credit card with appropriate receipts/documentation; Other duties:
● Organise a range of meetings and events at internal/external venues for the wider team, liaising with external/internal contacts as appropriate and vetting locations;
● Create and maintain a calendar of recurring events for the team, including any international business trips;

Candidate Specification
The successful candidate must have prior experience in a similar role looking after executive-level managers.
● Excellent communication skills, ability to represent the business in a professional manner in all situations;
● Experience of Not for profit or government industry
● Demonstrable experience in administering multiple projects and tasks and the communications surrounding these;
● Experience of managing a complex diary;
Strong IT literacy (Microsoft Word, PowerPoint & Excel) and extensive experience in google suite/e-mail systems;
● Excellent organisational skills, with experience of having to work under pressure and managing conflicting demands whilst remaining calm.
● Highly confidential and discreet

Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.