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Part Time EA

vs/pt/EA_1641857210
£35000 - £380000 per annum

We are looking for a highly organised, efficient and experienced Executive Assistant to directly support the Chief Executive Officer, Managing Director (UK), Managing Director (Group Strategy) and Finance Director. You will be at the heart of the business providing 1:1 support for all 4 positions. You will need to balance the demands of a number of stakeholders in the public and private sector and will be responsible for ensuring that their time is appropriately managed so they fulfil various commitments on specific programmes of work. In addition, you will also manage requests for meetings and presentations to the wider team from leading academics and international delegations.


You must have a flexible approach and be willing to undertake a wide range of tasks to support the business outside of this role. The successful candidate must have excellent organisational and interpersonal skills, together with experience of managing a busy diary. Ideally, you will also have knowledge of the UK public sector or will be quickly expected to develop this.

This role is initially 6 months but with a possible extension


You will work as a team alongside the CEO's Policy Advisor to ensure the smooth running of the CEO's office. This includes making sure all speaking event queries are dealt with quickly and efficiently, escalating any queries you are unsure how to deal with and managing the CEO's time effectively.
Your time will be spent roughly 75% providing support to the CEO and 25% providing support to the MD (UK), MD (Group Strategy) and FD.


Duties for CEO:
● Manage the CEO's diary and schedule appointments, adequately prioritising their time as appropriate;
● Ensure CEO is always in the correct place at the correct time, briefed and with all relevant papers and information;
● Ensure appropriate time is safeguarded for key company business and contractual commitments; ● Provide support for other business activities;
● Book all travel arrangements and accommodation, and provide itineraries for all business travel;
● Manage reconciliation of CEO's credit card with appropriate receipts/documentation;
● Assist with the management of the CEO's mailbox and team inboxes, monitoring incoming mail, flagging and following through and when appropriate originating replies under own signature or preparing drafts for the CEO;
● Preparing Board papers and ensuring that any corporate issues are quickly brought to the CEO's attention;
● Act as the main contact point both in the presence and absence of the CEO. Respond to and resolve a wide range of queries, channelling to the appropriate area as necessary leaving the CEO free to concentrate on only the most important matters; Duties for MD (UK), MD (Group Strategy) and FD: ● Manage the MD (UK), MD (Group Strategy) and FD's diaries and schedule of appointments, adequately prioritising their time as appropriate;
● Book all travel arrangements and accommodation, and provide itineraries for all business travel;
● Manage the reconciliation of MD (UK), MD (Group Strategy) and FD's credit card with appropriate receipts/documentation; Other duties:
● Organise a range of meetings and events at internal/external venues for the wider team, liaising with external/internal contacts as appropriate and vetting locations;
● Create and maintain a calendar of recurring events for the team, including any international business trips;

Candidate Specification
The successful candidate must have prior experience in a similar role looking after executive-level managers.
● Excellent communication skills, ability to represent the business in a professional manner in all situations;
● Experience of Not for profit or government industry
● Demonstrable experience in administering multiple projects and tasks and the communications surrounding these;
● Experience of managing a complex diary;
Strong IT literacy (Microsoft Word, PowerPoint & Excel) and extensive experience in google suite/e-mail systems;
● Excellent organisational skills, with experience of having to work under pressure and managing conflicting demands whilst remaining calm.
● Highly confidential and discreet

Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.


This job has now been filled but you may be interested in:

 

Grants Officer

Working for prestigious not for profit organisation in their grants team.

This role can be on a remote or 2 days per week office based and initially be 2 -3 months but could be extended due to restructure

Job Scope


To act as a knowledgeable liaison for external researchers and administrators, providing advice, guidance and support on funding schemes, policies and grant management approach To support ongoing improvement in the context of grant-making and scheme development

Key responsibilities

  • To manage relationship with applicants as main point of contact throughout application process, preparing call documentation/forms, answering enquiries
  • To manage relationship with Panel members and external peer reviewers, including reviewing panel membership needs on annual basis, identifying and recruiting new members in line with diversity, equity and inclusion principles, inducting and retiring members
  • To conduct selection processes, including carrying out eligibility checks, managing panel assessment and external peer review, arranging applicant interviews and recording panel decisions
  • To act as Committee Secretary, supporting Chair and panel in an equitable award decision-making process, providing accurate information on all applications and briefings on funding related developments, organising meetings and preparing minutes
  • To carry-out post-Panel meeting outcomes, including preparing Grants Committee paperwork, preparing and issuing Award Letters, reviewing award financial breakdowns, setting up awards and payment profiles
  • To monitor progress of individual grants and manage individual case work decisions, including administer change requests, financial management of tenure changes, review annual reports and provide support, as main point of contact for award holders
  • To close grants, including scheduling and reviewing final reports and conducting reconciliation
  • To provide payment profile information for payment authorisation and assist budgeting and forecasting
  • To support the promotion of funding schemes and calls to key audiences, including giving presentations and participation in events
  • To be responsible for accurate record keeping and data collection/retention, and provision of data, analysis, reports & summaries of award/scheme-level information as required
  • Work collaboratively with others to support continuous ongoing improvement and implementation of good practice in the context of grant-making, including contributing to review of documentation, procedures and processes and scheme development/evaluation to ensure funding provision is relevant for the science community and is delivered efficiently and effectively
  • To support activities within the Grants team aimed at increasing Diversity, Equity and Inclusion including encouraging participation from under-represented groups and supporting the development and maintenance of policies and practices to foster greater inclusivity and to ensure that those who have followed a non-standard career path are encouraged to apply

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Finance and Office Administration Officer

Finance and Office Administration Officer

Pay: £26-27k (hourly rate will be based on salary)

Duration: 4 -8 weeks (possibly longer)

Hours: 35 per week

Work pattern: Hybrid working, 2 days in the office (City - London)

Start: w/c 15th August

Our client is a well established charity, created to support and encourage young people. They are currently looking for an Office Administrator with finance experience to assist them with their day to day activities. Such as the below:

Main responsibilities

Finance

  • Accounts payable and receivable
  • Bookkeeping duties
  • Ensure expenditure is correctly authorised before payment
  • Monthly payment run for invoices and expenses
  • Process incoming grant funds
  • Monthly bank reconciliation
  • Monthly credit / debit / payment card reconciliation
  • Monthly payroll alongside an external payroll company
  • Support year end accounts and audit process

Administration

  • Provide admin support for other departments as and when required
  • Cover and support Office Admin role

Other

  • Assist and support other finance or office related projects as and when required
  • To undertake other duties that may reasonably be required

Person Specification - Knowledge, experience, skills and abilities

  • At least 6 months experience working as a bookkeeper or equivalent
  • Advanced IT skills with proficient use of Microsoft Office suite including Microsoft Excel
  • Commitment to training and development
  • Attention to detail
  • Able to manage own workload and prioritise tasks without direct supervision
  • Excellent organisational ability and flexibility in managing a variety of duties concurrently
  • Strong interpersonal and communication skills in writing and verbally
  • Able to work effectively as team player
  • Able to exhibit excellent discretion and adhere to professional standards and confidentiality

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Stakeholder Engagement Officer

Stakeholder Engagement Officer

Pay: Up to £30k (this be calculated on hourly basis)

Hours: 35 per week

Duration: 5-6 months

Location: Mostly remote but will need to go into the office from North London

Our client is a leading membership body based in London. They have an exciting opportunity available for an engagement professional to join their team and work alongside the Membership Development Manager.

Responsibilities will include:

  • Organise and deliver our student engagement programme, liaising with a broad range of stakeholders, including international student bodies, and supervising a network of volunteers.
  • Play a key part in supporting student recruitment, engagement and retention and it is vital to engage our student members with the full range of benefits and services available to them.
  • Deliver key initiatives and projects that enhance the overall student journey and student experience.
  • Take responsibility for supervising Campus Ambassadors and our network of volunteers.

What the client is looking for:

  • Proven experience of working in engaging and outreach
  • Experience of working with volunteers
  • Proven experience of stakeholder management
  • Proven ability to present information/provide public talks
  • An ability to deal tactfully with a wide range of people
  • Experience of communication across varied channels and to a broad range of stakeholders
  • Experience of administration and the successful management of multiple projects

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Accreditation Officer

Hunter Merrifield are thrilled to partner with the British Association of Dermatologists (BAD) to find an Accreditation Officer who will work with the Education Manager to run existing accreditation programmes, which are for individuals and organisations. The role also supports the Education Manager in the development and implementation of new accreditation systems, for example, courses and events.
Job title: Accreditation Officer
Organisation: British Association of Dermatologists (BAD)
Salary: £31,000 - 34,000
Contract / Hours: Permanent, Full-time (35 hours p/w)
Location: Fitzrovia, London (W1T), with potential for hybrid remote working options
Hybrid: 2 days a week in the office
Closing date: Monday 15th August 2022
Required: CV and cover letter
British Association of Dermatologists (BAD), the professional membership body for dermatologists in the UK. They represent doctors who specialise in skin disease, for the wider benefit of patients, carers and the public. The British College of Dermatology (BCD) is the newly established educational arm of the BAD. This post will make a significant contribution to the BCD's accreditation opportunities.
Main responsibilities
  • Day-to-day management of existing accreditation programmes
  • Supporting the Education Manager in the development and implementation of the new accreditation system for courses and events
  • Developing new accreditation programmes for income generation, such as BCD Faculty and training delivered by other agencies
  • Developing course and event content related to accreditation workstreams in collaboration with the Education Manager and/or Digital Learning Officer
  • Applying for CPD for learning content
  • Working closely with the Education and Digital Officers to deliver the multimedia BCD content
  • Recruiting, briefing and supporting assessors, Faculty members and other accreditation partners
  • Supporting members, candidates and learners with their enquiries
  • Supporting the Education Manager in developing and delivering outputs from workstreams
  • Carrying out administrative tasks associated with own workstreams and projects
  • Creating surveys for members and users as required
  • Liaising with BAD officers, stakeholders and partners
Person Specification
  • Evidence of own CPD
  • Experience in developing and delivering accreditation programmes for individuals and organisations
  • Experience in drafting accreditation documentation
  • Experience of supporting candidates, assessors, learners or customers with enquiries
  • Experience of stakeholder and partnership working
  • Knowledge of accreditation processes and systems
  • Knowledge of continuing professional development processes and systems
  • Ability to maintain good stakeholder and partnership relationships
  • Ability to create and analyse surveys and feedback forms
  • Ability to produce data reports
For more information on the Accreditation Officer, please contact Akash Mahmud at Hunter Merrifield.
Along with BAD, we want to practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age, or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Administrator : Research & Publishing

Hunter Merrifield are very pleased to partner with the British Association of Dermatologists (BAD) to find an Administrator to join a friendly team in the London office, supporting the recently merged Research and Publishing teams.

Job title: Administrator: Research & Publishing
Organisation: British Association of Dermatologists (BAD)
Salary: £25,000 - £27,000
Location: Fitzrovia, London (W1T), with potential for hybrid remote working options
Contract / Hours: Permanent, Full-time (35 hours p/w)
Hybrid: 2 days a week in the office
Closing date: Monday, August 12th, 2022
Required: CV and Cover Letter
The British Association of Dermatologists (BAD) is a professional membership body for dermatologists in the UK. They represent doctors who specialise in skin disease, for the wider benefit of patients, carers and the public.
The successful Administrator will join a total team of 46 staff working across a range of different areas, including Education and the British College of Dermatology, Conference and Events, Clinical Standards, Communications, and Clinical Services.
Responsibilities:
  • Support the Research team in administrative work for our three registries: BADBIR, ASTAR and UKKCC as well as other the other Research and Journal committees
  • Set up meeting dates/agendas in collaboration with the wider team
  • Book rooms and catering through the Facilities Officer
  • Minute formal committee meetings or provide actions for informal meetings
  • Process research bursary applications, including organising committee meetings, correspondence, advertising and circulation of papers
  • Support the BADBIR team in sending out monthly emails to pharmaceutical companies
  • Support the Research Manager in tracking and managing data access requests as well as updating the publication list
  • Other project work that may be assigned from time to time either from Research or Publishing
  • Manage membership of committees, including advertising / confirming new appointments, monitoring terms of office for committee members, collating Declaration of Interests forms, sending induction documents to new committee members
Person Specification
  • Experience in an administrative role or similar role in a charity or similar healthcare organisation
  • Interest in scientific or medical research funding administration
  • Experience of providing high-quality, precise minutes
  • High computer literacy with accurate word processing skills and sound knowledge of Windows based applications and Microsoft Office, including Excel, Teams and SharePoint / OneDrive (or similar cloud-based storage)
  • Ability to proofread accurately
  • Ability to produce high-quality documentation
For more information on the Administrator role, please contact Akash Mahmud at Hunter Merrifield.
Along with BAD, we want to practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age, or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Trainee Services Coordinator

Job Title: Trainee Services Coordinator
Salary: up to £30K depending on experience plus competitive benefits
Permanent
Hybrid (Central London)
Hunter Merrifield are looking for a Trainee Services Coordinator who will join an established and busy Scheme for Registration team in a medical membership organisation.
Purpose of the role:
The Trainee Services Coordinator will provide support for trainees undertaking the Scheme for Registration. In particular, by using the CRM the role holder will be responsible for: ensuring good data management in line with GDPR; regular provision of accurate trainee data to and responding to queries from staff, assessors and trainees; as well as general administrative support. The role holder will be the main contact for key external stakeholders of the College and will be responsible for delivering a responsive, accurate service to them.
The Scheme for Registration plays an important part in the College and the role holder will be significantly involved in the administration of the key aspects of the trainee life cycle. They will support the delivery of an outstanding trainee experience which meets the learning and personal needs of our pre-registration.
Main Responsibilities:
1. Support for Scheme for Registration Progression
  • Booking Stage 2 assessments and ensuring all parties receive an email confirmation.
  • Overseeing the assessors' booking system and assisting trainees with ad-hoc queries and operational duties.
  • Managing the trainee record systems in Microsoft Dynamics and maintaining data.
2. Key Stakeholder Management
  • Maintaining and building working relationships with key internal and external stakeholders.
  • Monitoring invoicing platform for the Scheme for Registration
  • Ensuring the NHS grants for practice Supervisors are sent in line with SLA.
3. Scheme for Registration Team Tasks
  • Support the Assessors and Lead Assessors with the booking of assessments.
  • Monitoring Education. Help subfolders and personal inbox.
  • Handling online queries via CRM within the College SLA.
  • Maintaining and managing trainees' details on the database.
Personal Specification
Essential:
  • The ability to prioritise duties, and seek clarification and guidance from the Line Manager when faced with competing responsibilities.
  • Experience of working in a busy office environment.
  • Experience of working with and meeting the needs of different stakeholders.
  • Experience of handling and prioritising multiple workloads to meet deadlines.
  • The ability to maintain information to a high standard of accuracy and completeness.
  • Have the ability to communicate with and collaborate with people from a diverse range of cultural, educational and professional backgrounds.
  • Excellent verbal and written English language communication skills.
  • The ability to work as part of a team, demonstrating flexibility, commitment to achieving challenging tasks and a strong team ethos.
Desirable:
  • The ability to use office applications including Microsoft Dynamics
  • Good understanding of the importance of file management (electronic files)
  • Working in the not-for-profit or education sectors
  • Relevant professional qualifications or equivalent
  • Managing trainee database
  • Providing support in keeping up with new processes in a changing environment

For more information on the Trainee Services Coordinator role, please apply or contact at Hunter Merrifield.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.