Administrator / Project Coordinator, Clinical Standards

Working for a professional body with over 2,300 members from both the UK and overseas!

1. Administering and coordinating all activities for the committees, including preparation of agendas and minutes, circulating papers, reports, correspondence and publications, maintaining records of queries received and taking the necessary actions, as well as collating, summarising and drafting official responses pertaining to consultations by NICE, MHRA and other external bodies.

2. Managing all aspects of the organisations Patient Information Leaflets (PILs) production and updates:

• Maintaining a central record of all PILs production status
• Forwarding proposal forms, templates and instructions on PIL writing and production processes to authors and updaters
• Maintaining good relationships and communication lines with authors and updaters, the Therapy & Guidelines sub-committee and Lay Review Panel members
• Circulating proposals and drafts to the Therapy & Guidelines sub-committee and Lay Review Panel
• Proof-reading and finalising ahead of publication on the organisations website
• Maintaining records of queries and taking the necessary actions, e.g. checking content and source materials, carrying out basic literature searches in discussion with the Director of Clinical Standards and/or Information Scientist/Guideline Research Fellows, circulating to Therapy & Guidelines sub-committee for consideration, applying changes where appropriate, responding to enquirers, etc.

3. Spearheading the organisations application for the Patient Information Forum TICK scheme to certify the process for producing and updating PILs:
   • Understanding the previous scheme by NHS England's Information Standard and comparing with the new PIF TICK scheme
   • Drafting an updated PILs production process based on the current version and mapping it to the PIF TICK criteria, highlighting any current shortcomings and suggesting potential solutions
   • Submitting the certification application and dealing with feedback received
   • Ensuring adherence to the PIF TICK criteria for al PILs, once certified
4. Attending the organisations Annual Conference, assisting with all aspects of delegate registration and conference organisation, and providing administrative support for relevant sub-committee meetings.
5. Assisting the Director of Clinical Standards with the preparation, launch and administration of annual national clinical audits:

• Reading on the subject matter to aid understanding
• Preparation of clinical audit proformas
• Piloting with members of the National Audit sub-committee
• Circulating emails and regular reminders to the membership
• Collating and cleaning responses
• Creating and distributing certificates of thanks to participants
• Analyses of data, if required
• Preparing PowerPoint slides for audit results, if required
• Maintaining the organisations audit standards document

• 1 year(s) working in administrative support
• Experience in scientific/medical administration
• Experience in committee administration
• Experience in providing high quality, precise minutes
• Experience in proof-reading medical literature for the lay reader
• Experience in data analyses using Microsoft Excel or the statistical software package STATA or similar
• Extensive knowledge of Microsoft Office - Word/Excel/Outlook/PowerPoint/Access/Teams
• Understanding of cloud-based file storage systems, e.g. SharePoint, OneDrive

Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.