This job is no longer available.
You can view related vacancies or set-up an email alert notification when similar jobs are added to the website using the buttons below.

Legal Administrator

AK012_1657547095
£25000 - £26000 per annum

Hunter Merrifield is thrilled to offer this fantastic opportunity to join the Legal Practice Division of the world's leading international Legal membership organisation.

Job Title: LPD Administrator / Legal Administrator

12 months fixed term contract

Salary: up to £26,000

Hybrid

Legal Practice Division: The objectives of the Legal Practice Division are to promote an interchange of information and views among its members as to laws, practices and professional responsibilities relating to the practice of law throughout the world.

As an LPD Administrator, you should be able to manage the day-to-day administration of the Legal Practice Division (LPD), including providing support to the Division Senior Officers, the Council and Section Board Members, Committee Officers, and the Divisions Director.

The role involves attending 2 international events and other national events when required.

Key Accountabilities: Legal Administrator

  • Maintaining an overview of all Legal Practice Division (LPD) activities, through active involvement and liaison with Division, Council and Committee Officers
  • Maintaining an overview of all activities of the Section of Energy, Environment, Natural Resources, and Infrastructure Law, through active involvement and liaison with Section and Committee Officers
  • Producing and distributing reports, memos, agendas, and minutes
  • Preparing and proofreading LPD copy for the Annual Conference programmes (preliminary and final)
  • Monitoring LPD budget, including informing LPD and Committee Officers of the status of budgets when requested, and processing expenses
  • Maintaining and updating LPD policy handbook
  • Managing the process of LPD Council and Committee nominations and appointments.
  • Proofreading of Committee Newsletters and Conference programmes
  • Administering LPD Conference Quality Fund.
  • Providing administrative support to LPD Advisory Groups/ Task Forces.

Person Specification: Legal Administrator

  • Impeccable written and verbal communication in English
  • Legal knowledge and knowledge of a second language would be an advantage
  • Strong secretarial skills
  • Ideally a proven track record in formal minute taking
  • Experience working with legal professionals
  • Experience working with officers or other high-ranking volunteers in a membership organisation
  • Experience in scheduling (and attending) formal and informal meetings (online and in-person) and conference calls
  • Proven track record in detailed, accurate and timely administration
  • Competent in Word, Excel, Outlook, and Teams/Zoom

For more information on the Legal Administrator role, please apply or contact Hunter Merrifield.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.


This job has now been filled but you may be interested in:

 

Executive Assistant

Great opportunity for an experience EA to work within a Professional Medical Body supporting the Director of Education by establishing and maintaining effective procedures and supporting the varied department activities and projects. Managing delivery of processes and projects as required.
Main Responsibilities
Responsibilities will include:

  • Diary management, ensuring the effective utilisation of time available
  • Arranging meetings which ensure the 'best fit' with all diaries and inform participants of arrangements made
  • Administer Directorate budgets as required - processing invoices and receipts and reconciling team credit card statements
  • Receiving and screening telephone calls, taking and passing on full and accurate messages
  • Handling correspondence (post and e-mails) and calls, responding directly to enquiries where appropriate ensuring that these contain high standards of spelling, grammar and presentation
  • Booking travel and accommodation ensuring that the best rates are negotiated and that all arrangements are confirmed and appropriate information is forwarded to the correct person
  • College Fellowship application management
  • Ensure application process is followed
  • Maintain panel
  • Facilitate decision making and feedback to the applicant

Education and Standards Committee secretariat

  • Scheduling meetings and ensuring that papers, agenda and minutes are prepared and disseminated in a timely way, following up actions where necessary
  • Assisting in preparation of papers and presentations for this (and other College Committee) meetings

Coordination of Education team processes

  • Administrative oversight of panel membership, coordinating meeting scheduling, panel member recruitment and expiry across the department
  • Support for delivery of processes at peak times; including production and redaction of panel and other documentation
  • Coordination of and support for review and revision of key regulatory documents as required for internal and external purposes

Stakeholder relationship coordination and support

  • Liaise with members and stakeholders on relevant College projects, for example, setting meetings, securing volunteers and representatives
  • Contribute to enquiry and stakeholder management via telephone, post, shared email boxes and CRM and other systems
  • Arrange transport and couriers as needed
  • Administrative support
  • Providing any other meetings support including taking minutes, facilitating discussion groups, and preparing presentations
  • Providing secretariat support to Schools Council including taking minutes at monthly meetings and act as returning officer for elections
  • Carrying out as directed general secretarial, administrative and office duties.


PERSON SPECIFICATION
Essential: Experience in a similar role
Experience of organising meetings
Desirable: Experience of working in a professional body and/or membership organisation
Previous experience in Education administration
Skills and Knowledge
Essential: Excellent written and oral communication skills
Good level of written English
Experience of letter and report writing
Able to process numerical data
High levels of competency in MS Office; Word, Outlook, Excel and PowerPoint
Accurate keyboard skills
Desirable: Minute taking
Experience of using databases
Experience of using web-based publishing tools
Personal Attributes
Good interpersonal skills
Well organised with a strong attention to detail
Able to work under pressure and meet deadlines
Flexible approach to work
Able to work on own initiative
Ability to use initiative to solve problems
Reliable
Able to prioritise multiple projects and tasks.
Additional Information
Working hours including any flexible hours and hybrid working available (3 days a week in the office). However, the post holder may on occasion be required to work late and applicants should therefore have some flexibility with regard to working hours.
The post may include some UK travel.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Senior Medals and Awards Officer

Hunter Merrifield are currently working with the self-governing Fellowship and Learned society of distinguished scientists to recruit a Senior Medals and Awards Officer.

Senior Medals and Awards Officer
Reports to: Head of Scientific Programmes
Line manages: Medals and Awards Officer
Location: Hybrid - 2 days per week at the office
Salary: £35000-£42000/annum
Hours: Full time, 35 hours a week
The fundamental purpose of the learned society is to recognise, promote and support excellence in science and to encourage the development and use of science for the benefit of humanity.
The successful Senior Medals and Awards Officer will lead the prestigious medals and awards programme. The role is varied, overseeing the administration and promotion of the annual nomination cycle, committee management and the planning and delivery of a portfolio of prize lectures.
Key responsibilities and tasks
As directed by the Head of Scientific Programmes, the Senior Medal and Awards Officer will have the following areas of responsibility.
Event management
  • Oversee the end-to-end planning and delivery of a portfolio of prize lectures and associated events, ensuring that hybrid alternatives can be accommodated should the need arise
  • Ensure that any staff or Fellows involved in prize lectures are fully briefed in a timely manner
  • Work closely with the Senior Scientific Programmes Officer, Fellowship to ensure that the Premier Awards Dinner and any other medal winner recognition events are planned and executed seamlessly and to high standards
  • As required, support or lead the onsite delivery of events organised by the Scientific Programmes Team as a whole
Medals and awards administration and committee management
  • Oversee the annual cycle of the medals and awards programme, ensuring that all major milestones are met and anticipating and resolving any obstacles
  • Ensure that each award receives sufficient high-quality nominations
  • Oversee the preparation of all nomination documentation ahead of the launch of the annual cycle on 30 November (Anniversary Day) each year
  • Work closely with the Side-Secretaries, ensuring they receive regular updates regarding the development of the medals and awards programme and consulting with them as needed as issues arise
  • Effectively manage the budget for the medals and awards programme and complete the quarterly and annual forecasting activities in a timely and accurate manner
  • Liaise closely with other colleagues and teams working with medal-awarding committees, ensuring that there is consistency and cohesion and that duplication of effort is avoided
  • Work closely with committee chairs, taking an active role in committee meetings where appropriate and supporting committees with any clarification queries or information
Promotion and marketing
  • Ensure that a comprehensive marketing plan is in place for the medals and awards programme
  • Find new and innovative ways to encourage nominations from under-represented groups
Reporting and evaluation
  • Ensure appropriate evaluation methods are employed for all projects and producing output/outcome reports as required
  • Create a robust process to gather nomination data, and use it to identify trends and areas for improvement as well as to track success
  • Take a continuous improvement approach to work, ensuring that processes are regularly reviewed and updated.
Person Specifications
  • Demonstrable experience of managing complex high-profile programmes
  • Demonstrable experience of providing excellent customer service and working in a customer-focused environment
  • Proven ability to form strong working relationships with a variety of individuals including senior leaders, internal and external stakeholders, and suppliers
  • Experience of managing budgets, including forecasting and reconciliation
  • Experience of working with and managing suppliers and negotiating contracts
  • Experience of establishing and maintaining a network of contacts
  • Excellent communication skills (written and oral) and a high degree of tact and diplomacy
  • Highly developed organisational skills, with evidence of strong project management, attention to detail and meticulous planning
  • Experience of working with committees, preferably in an academic environment
  • Excellent interpersonal skills, diplomatic and with a high degree of cultural awareness
  • An understanding of the scientific and academic community
For more information on the Senior Medals and Awards Officer role, please contact Claire Stevens at Hunter Merrifield.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Accreditation Officer

Hunter Merrifield are thrilled to partner with the British Association of Dermatologists (BAD) to find an Accreditation Officer who will work with the Education Manager to run existing accreditation programmes, which are for individuals and organisations. The role also supports the Education Manager in the development and implementation of new accreditation systems, for example, courses and events.
Job title: Accreditation Officer
Organisation: British Association of Dermatologists (BAD)
Salary: £31,000 - 34,000
Contract / Hours: Permanent, Full-time (35 hours p/w)
Location: Fitzrovia, London (W1T), with potential for hybrid remote working options
Hybrid: 2 days a week in the office
Closing date: Monday 15th August 2022
Required: CV and cover letter
British Association of Dermatologists (BAD), the professional membership body for dermatologists in the UK. They represent doctors who specialise in skin disease, for the wider benefit of patients, carers and the public. The British College of Dermatology (BCD) is the newly established educational arm of the BAD. This post will make a significant contribution to the BCD's accreditation opportunities.
Main responsibilities
  • Day-to-day management of existing accreditation programmes
  • Supporting the Education Manager in the development and implementation of the new accreditation system for courses and events
  • Developing new accreditation programmes for income generation, such as BCD Faculty and training delivered by other agencies
  • Developing course and event content related to accreditation workstreams in collaboration with the Education Manager and/or Digital Learning Officer
  • Applying for CPD for learning content
  • Working closely with the Education and Digital Officers to deliver the multimedia BCD content
  • Recruiting, briefing and supporting assessors, Faculty members and other accreditation partners
  • Supporting members, candidates and learners with their enquiries
  • Supporting the Education Manager in developing and delivering outputs from workstreams
  • Carrying out administrative tasks associated with own workstreams and projects
  • Creating surveys for members and users as required
  • Liaising with BAD officers, stakeholders and partners
Person Specification
  • Evidence of own CPD
  • Experience in developing and delivering accreditation programmes for individuals and organisations
  • Experience in drafting accreditation documentation
  • Experience of supporting candidates, assessors, learners or customers with enquiries
  • Experience of stakeholder and partnership working
  • Knowledge of accreditation processes and systems
  • Knowledge of continuing professional development processes and systems
  • Ability to maintain good stakeholder and partnership relationships
  • Ability to create and analyse surveys and feedback forms
  • Ability to produce data reports
For more information on the Accreditation Officer, please contact Akash Mahmud at Hunter Merrifield.
Along with BAD, we want to practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age, or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Administrator : Research & Publishing

Hunter Merrifield are very pleased to partner with the British Association of Dermatologists (BAD) to find an Administrator to join a friendly team in the London office, supporting the recently merged Research and Publishing teams.

Job title: Administrator: Research & Publishing
Organisation: British Association of Dermatologists (BAD)
Salary: £25,000 - £27,000
Location: Fitzrovia, London (W1T), with potential for hybrid remote working options
Contract / Hours: Permanent, Full-time (35 hours p/w)
Hybrid: 2 days a week in the office
Closing date: Monday, August 12th, 2022
Required: CV and Cover Letter
The British Association of Dermatologists (BAD) is a professional membership body for dermatologists in the UK. They represent doctors who specialise in skin disease, for the wider benefit of patients, carers and the public.
The successful Administrator will join a total team of 46 staff working across a range of different areas, including Education and the British College of Dermatology, Conference and Events, Clinical Standards, Communications, and Clinical Services.
Responsibilities:
  • Support the Research team in administrative work for our three registries: BADBIR, ASTAR and UKKCC as well as other the other Research and Journal committees
  • Set up meeting dates/agendas in collaboration with the wider team
  • Book rooms and catering through the Facilities Officer
  • Minute formal committee meetings or provide actions for informal meetings
  • Process research bursary applications, including organising committee meetings, correspondence, advertising and circulation of papers
  • Support the BADBIR team in sending out monthly emails to pharmaceutical companies
  • Support the Research Manager in tracking and managing data access requests as well as updating the publication list
  • Other project work that may be assigned from time to time either from Research or Publishing
  • Manage membership of committees, including advertising / confirming new appointments, monitoring terms of office for committee members, collating Declaration of Interests forms, sending induction documents to new committee members
Person Specification
  • Experience in an administrative role or similar role in a charity or similar healthcare organisation
  • Interest in scientific or medical research funding administration
  • Experience of providing high-quality, precise minutes
  • High computer literacy with accurate word processing skills and sound knowledge of Windows based applications and Microsoft Office, including Excel, Teams and SharePoint / OneDrive (or similar cloud-based storage)
  • Ability to proofread accurately
  • Ability to produce high-quality documentation
For more information on the Administrator role, please contact Akash Mahmud at Hunter Merrifield.
Along with BAD, we want to practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age, or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Member Services Administrator

Job Title: Member Services Administrator

Reports to: Member Services Team Leader - Administration

Permanent

Salary: Grade GL, Salary £25,033.86 per annum (London based) or Grade GN, Salary £21,943.26 (outside London)

Location: London or National (Hybrid/Remote working)

Hunter Merrifield are currently looking for a Membership Services Administrator for the largest membership organisation for GPs in the UK.

The Member Services Administrator role provides the first point of contact to members, potential members and other stakeholders, responding to enquiries and supporting requests via multiple communication channels within KPIs, providing an excellent member experience. The successful Member Services Administrator will take on administrative tasks to ensure the smooth running of the team and systems and support member engagement and retention and promote the purpose, benefits and services of the College to increase membership recruitment and retention.

As such, we are looking for a well-organised candidate with strong administrative experience and excellent communication and interpersonal skills, who has a proven ability to prioritise workloads and work under pressure to tight deadlines.

PRINCIPAL ACCOUNTABILITIES - Membership Services Administrator
Operations

  • Provide quality customer service, including interacting with customers, answering customer enquiries, effectively handling customer complaints and processing all payment types.
  • Consistently focuses on call outcomes and their effect on the renewal risk criteria
  • Act as first point of contact for all enquiries, including Trainee E-portfolio (Livechat, telephone and email) from members and the general public and transfer them to the relevant team or department when required
  • Monitor and respond to all email enquiries with the TeP, Helpdesk, Login, Member Services, Renewals, Fellowship and Info inboxes
  • Maintain and update the Help Centre section of the Website
  • Manage the whole membership certificate process
  • Ensure the accuracy and integrity of the Salesforce CRM database is maintained through accurate data entry
  • Administrate membership processes including new member applications, Induction and Refresher (I&R) and Targeted GP Training Programme (TGPTP), member benefits, fellowship, Trainee E-Portfolio and renewals
  • Using data, produce monthly membership activity reports and other membership related statistics as directed
  • Support internal and external communications activities
  • Provide proof of membership status letters for members and non-members
  • Process Fellowship upgrades after SGM and AGM and create Honorary Fellowship records, dispatching welcome letters on behalf of the Honorary Secretary
  • Sort and distribute incoming post and organise and send outgoing post
  • Contribute to the induction, training and development of new team members

Customer Care

  • Provide excellent customer relations and communication with members
  • Ensure all correspondence and telephone queries are dealt with in accordance with agreed service level agreements, and provide reports on performance, as required.
  • Liaise with staff in other departments and with external contacts
  • Ensure all complaints are dealt with in accordance with the Complaints policy and procedure
  • Always aim to not only meet but exceed member expectations via 'first contact resolution'
  • Act as the internal ambassador for the member. Overseeing and ensuring all aspects of the member journey are approached with the understanding that the members needs /quality of experience of the service is always a priority

Person Specifications: Membership Administrator

  • Proven administrative experience
  • Experience of data entry and manipulation, queries using a CRM (Salesforce database experience desirable)
  • Experience in a customer facing environment is essential, preferably where customer/member payments were an integral part of the role
  • Large scale data entry experience
  • Superb written and verbal communication skills
  • Solid interpersonal skills and a desire to show initiative
  • Ability to adapt to changing situations in a calm and professional manner
  • Good attention to detail and ability to work to a high degree of accuracy
  • A great team player
  • Methodical and thorough approach to work
  • Problem solving skills to resolve member complaints/support enquiries
  • Strong time-management skills and multitasking ability
  • Proficient in Microsoft Office, with aptitude to learn new software and systems
  • Ability to multi-task while working under pressure and to tight deadlines
  • Knowledge of GDPR

For more information on the Membership Services Administrator role, please apply now or contact Hunter Merrifield

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Trainee Services Coordinator

Job Title: Trainee Services Coordinator
Salary: up to £30K depending on experience plus competitive benefits
Permanent
Hybrid (Central London)
Hunter Merrifield are looking for a Trainee Services Coordinator who will join an established and busy Scheme for Registration team in a medical membership organisation.
Purpose of the role:
The Trainee Services Coordinator will provide support for trainees undertaking the Scheme for Registration. In particular, by using the CRM the role holder will be responsible for: ensuring good data management in line with GDPR; regular provision of accurate trainee data to and responding to queries from staff, assessors and trainees; as well as general administrative support. The role holder will be the main contact for key external stakeholders of the College and will be responsible for delivering a responsive, accurate service to them.
The Scheme for Registration plays an important part in the College and the role holder will be significantly involved in the administration of the key aspects of the trainee life cycle. They will support the delivery of an outstanding trainee experience which meets the learning and personal needs of our pre-registration.
Main Responsibilities:
1. Support for Scheme for Registration Progression
  • Booking Stage 2 assessments and ensuring all parties receive an email confirmation.
  • Overseeing the assessors' booking system and assisting trainees with ad-hoc queries and operational duties.
  • Managing the trainee record systems in Microsoft Dynamics and maintaining data.
2. Key Stakeholder Management
  • Maintaining and building working relationships with key internal and external stakeholders.
  • Monitoring invoicing platform for the Scheme for Registration
  • Ensuring the NHS grants for practice Supervisors are sent in line with SLA.
3. Scheme for Registration Team Tasks
  • Support the Assessors and Lead Assessors with the booking of assessments.
  • Monitoring Education. Help subfolders and personal inbox.
  • Handling online queries via CRM within the College SLA.
  • Maintaining and managing trainees' details on the database.
Personal Specification
Essential:
  • The ability to prioritise duties, and seek clarification and guidance from the Line Manager when faced with competing responsibilities.
  • Experience of working in a busy office environment.
  • Experience of working with and meeting the needs of different stakeholders.
  • Experience of handling and prioritising multiple workloads to meet deadlines.
  • The ability to maintain information to a high standard of accuracy and completeness.
  • Have the ability to communicate with and collaborate with people from a diverse range of cultural, educational and professional backgrounds.
  • Excellent verbal and written English language communication skills.
  • The ability to work as part of a team, demonstrating flexibility, commitment to achieving challenging tasks and a strong team ethos.
Desirable:
  • The ability to use office applications including Microsoft Dynamics
  • Good understanding of the importance of file management (electronic files)
  • Working in the not-for-profit or education sectors
  • Relevant professional qualifications or equivalent
  • Managing trainee database
  • Providing support in keeping up with new processes in a changing environment

For more information on the Trainee Services Coordinator role, please apply or contact at Hunter Merrifield.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.