Fundraising Operations Administrator

Up to £25500 per annum

Managing this Role


Claire Stevens

Principal Consultant 020 7759 7929

Claire Stevens is a principal consultant with over 20 years' experience in supporting various Charities, Institutes, and Membership Bodies within the Not-for-Profit sector, covering London and the surrounding areas.

Claire's extensive experience within the industry has enabled her to build strong relationships with her clients, built on trust and loyalty. Her knowledgeable background enables her to offer a personalised and consultative approach, offering advice and guidance at every stage in the recruitment process. 

She is passionate about making a real difference to the sector and giving something back by providing a great service to the clients and candidates she supports.

Fundraising Operations Administrator

Salary: £25,500

Full time: 35 hours per week

Location: West end of London

Work pattern: Hybrid

Our client is a well respected and established academy based in central London. They are looking for an efficient and experienced Fundraising Administrator to provide administrative and financial support

Financial duties

  • Processing all philanthropic income received by the Academy managing pledges, legacy payments, cheques, and direct debits on an ongoing basis.
  • Preparing quarterly and end of year financial updates on philanthropy income for Development team and senior leadership.
  • Responsibility for the administration of the Academy's giving mechanisms
  • Completing quarterly gift aid claims
  • Assisting the Director of Development with the compilation of budgets and forecasts, processing expenses and invoices, and organising payments.
  • Responsible for monthly reconciliation of philanthropic income with Finance team.

Administrative duties

  • Providing database and technical support to the Development team.
  • Recording information on the database in an accurate and timely manner royal
  • Maintaining an efficient record keeping system for the team, including current and archived files.
  • Proactively contribute to fundraising efforts for regular donors such as those who give via direct debit.
  • Reporting on the Development team's objectives and KPIs as required.
  • Providing general administrative support for the Development team as and when required.
  • Providing support to the Director of Development in the management of their prospects and donors, including drafting correspondence and briefing materials.
  • Coordinating the Director of Development's diary, including organising internal and external meetings.
  • Making travel arrangements for all overseas trips, including logistics, event planning and diary management.
  • General administrative support for the Director of Development such as drafting meeting minutes and preparing presentations as required.

Donor communication and stewardship

  • Drafting and producing acknowledgement letters and other donor communications as required.
  • Being the first point of contact for the Academy's prospective supporters, or those who do not currently have a contact within the Development team.
  • Responsible for handling logistics of donor cultivation and stewardship events.

Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.