Conference Administrator

JN -042022-154318_1650906551
Up to £22000 per annum

Managing this Role

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Claire Stevens

Principal Consultant 020 7759 7929

Claire Stevens is a principal consultant with over 20 years' experience in supporting various Charities, Institutes, and Membership Bodies within the Not-for-Profit sector, covering London and the surrounding areas.

Claire's extensive experience within the industry has enabled her to build strong relationships with her clients, built on trust and loyalty. Her knowledgeable background enables her to offer a personalised and consultative approach, offering advice and guidance at every stage in the recruitment process. 

She is passionate about making a real difference to the sector and giving something back by providing a great service to the clients and candidates she supports.

Overall Purpose:
To support Conference Organisers and assist the Conference team with the administration and registration data input for 6-8 specialist conferences each year and the annual conference.


Key Accountabilities:

Provide general administrative support and assistance to the Conference Department.

Co-ordination of specialist and annual conference registrations -database input and database administration.

Deal with incoming phone calls, e-mails regarding registration and general conference queries.

Set up conferences on database and input fees, deadline dates. Upload conference programmes and general database administration.

Distribution speakers' letters and information regarding submission of presentations and attendance at speaker dinners.

Communication and liaison with speakers/conference chairs and coordination of audio visual requirements and conference materials. Upload speaker materials to the database.

Production of : delegate badges, lists of participants, speaker tent cards, freight list.

Produce and distribute registration reports and updates.

Coordinate with Production, Marketing and Sponsorship departments for the production of conference signage.

Assistance on-site at conferences - abroad and within the UK

Assist with the administration for the annual conferences.

In addition to the duties and responsibilities outlined above, the jobholder will be required to perform other duties assigned by the Director from time to time.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.