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Office Assistant

  • £22000 - £25000 per annum

Office Assistant

Rate: £10.84 - £12.32ph (equivalent to £22k - £25k respectively)

Duration: On-going (9-12 months)

Full time: (39 hours per week - approx. 8 hours per day excluding lunch break)

Hours: 8.00-5.00 or 8.30-5.30

Location: Central London

Our client is a leading Research company based in central London, who are looking for an Office Assistant for an interim period. The successful candidate will be an enthusiastic self-starter with the ability to communicate at all levels.

General Duties include:

  • Managing all facilities issues - e.g. entry passes to the building and dealing with the landlord to ensure that any issues are spotted and resolved quickly while keeping staff informed
  • Ensuring that meeting rooms are kept tidy, in full working order and are effectively managed
  • Coordinating Health and Safety in the workplace, ensuring that the company meets its obligations in this area.
  • Working with the Finance team to manage accommodation contracts and budgets (e.g. rent, service charge and rates etc.)
  • Ensuring that competitive quotes are sought for any work contracted out
  • Liaising with external contractors to ensure that they are providing an effective service.
  • Ensuring that kitchen and essential office supplies are available at all times
  • Ensuring that the accommodation available for London staff is effectively managed at all times
  • Working with colleagues on future projects for improving our current accommodation, expanding or relocating.
  • Working to ensure that the office environment is excellent at all times, being mindful of clients and visitors
  • Developing and maintaining strong relationships with external consultants and the
  • landlord
  • Coordinating the development and update of the Business continuity plan

Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

HR Manager

  • Up to £50000 per annum

HR Manager

Duration - 4 months

Start - ASAP

Rate - £25.64ph (£50k)

Hours - 37.5 per week

Work pattern - Office based for first few weeks, thereafter WFH 2/3 days a week

Location - South West of London

We are recruiting for a HR Manager on behalf of one of the oldest established Charity's in the UK. They are looking for an experienced and self-motivated individual to take responsibility of the HR function alongside the Director of HR & Operations Director.

Please note: Due to the nature of this charity, some people may find the environment upsetting.

General responsibilities will include:

  • To be responsible for the development, delivery and operation of a high-performance HR function
  • To be responsible for and lead on employee relations casework
  • To be the first point of contact for employment advice for managers and staff
  • To contribute to the implementation of the HR departments strategic goals
  • To lead on organisation-wide work and projects as requested
  • To provide and receive complex and sensitive information requiring sensitivity, tact and/or persuasive skills
  • Provide advice and guidance to managers and staff on employment law and complex employee relations casework including investigations and hearings
  • Support managers in leading investigations and hearing panels
  • Develop and deliver learning workshops and other training
  • Design and produce routine and ad hoc reports using Microsoft Excel on workforce information to support team and organisational needs in a timely manner
  • Analyse results of the staff survey, working with senior management team to set priorities and develop actions to improve staff experience
  • To understand and analyse information from multiple sources, often including strategic and Chair internal meetings as appropriate
  • Represent the HR Department across organisational work streams and projects, working collaboratively and appreciating competing pressures for colleagues
  • Be able to travel within the catchment area to all retail outlets when required
  • Be able to travel to external meetings when required
  • Undertake moving & handling in line with policy and training when required
  • Review and write HR policies and procedures to ensure they are up to date and fit for purpose
  • To contribute to the budget setting process
  • Maintain personal identifiable and sensitive data according to information governance guidance and policy
  • To provide advice to managers and staff is guided by UK statute, organisational policy and procedure

Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Senior Procurement and Contracts Manager

  • Up to £21 per hour

Senior Procurement and Contracts Manager

Pay - £21.47 per hour

Duration - ASAP

Location - Remote/flexible working

Duration - 3 months

Hours - 35hrs

Our client is a nationally recognised emergency services organisation based in central London. They are looking for a Procurement and Contracts Manager to take responsibility for ensuring that tenders, contracts comply with the organisations Scheme of Governance, policies, guidelines and relevant procurement legislation, and achieve best value.

MAIN DUTIES AND RESPONSIBILITIES

  • To assist in the absence of the Head of Category (Procurement) in dealing with complex queries from Client departments and where necessary attend meetings on behalf of the Head of Category (Procurement).
  • Administer a wide range of meetings (e.g., internal management, Brigade-wide policy, end-users and joint contract management), including chairing and leading meetings
  • Carry out research, analysis and reviews and make recommendations as directed.
  • Develop and manage local policies, procedures and systems for contracting and customer service, ensuring that the needs and views of end users are central to the provision.
  • Ensure that new policies, procedures and systems are approved by your line manager before implementation.

Tenders and Contracts

  • To undertake, manage and act as the procurement lead on minor and routine procurement projects and tendering exercises as and when required.
  • To provide advice on and assistance to client departments in drafting pre-qualification questionnaires, tender documents and clarification letters for a variety of goods and a broad range of services.
  • To draft and place contract notices on the EU and other websites and to manage the pre-qualification process, and to place tender award notices on the appropriate EU websites as
  • To prepare evaluation methodologies, assist in evaluation exercises, collate and analyse evaluation results and prepare financial information.
  • To assist the Head of Category (Procurement) in the procurement pipeline and resource planning activities for the category team and the Procurement department.

Purchasing

  • To assist junior members of staff with the management of the e-purchase order management process
  • To liaise with suppliers and customers to assist in the management of key supplier accounts to ensure the efficient management of orders.

Contract Management

  • To manage and monitor assigned major contracts to ensure services are delivered consistently within the terms of the contract.
  • Ensure that decisions and actions arising from meetings are clearly summarised for those in attendance and appropriate records
  • To review existing contractual arrangements for the provision of services to improve service delivery and overall value for money.
  • To consult with end users to identify service requirements and establish whether existing contractual arrangements meet these.
  • To prepare a business case where the introduction of new service requirements is required and to carry out market and supplier research, to assist in determining appropriate procurement strategies.

Financial

  • Assist the Head of Category and Head of Commercial in the setting, monitoring and management annual expenditure budgets, including savings and efficiencies for both the contracts under your management and the Procurement department overheads.
  • Ensure that financial related contractual data, information and records, including expenditure, are maintained in a secure and effective manner
  • Administer and manage financially related processes and documents such as expense claims, invoices, abatements, savings, forecasts etc.
  • Assess costs and prices, quality and service provision within procurement activities for value for money.

Reporting

  • Draft high-quality reports for procurement, contractual, line management, governance and other purposes. This includes the provision of detailed data and information in a variety of formats, as well as explanations of complex contractual, technical and other matters.

Experience

  • Experience of drafting commercial/tender documents for a range of goods and services.
  • Experience of contract management including the preparation, monitoring and control of revenue and capital budgets.
  • Possession of or participation in a course of study leading towards a minimum of Level 5 membership of the Chartered Institute of Purchasing and Supplies (MCIPS).

Knowledge

  • An understanding of the range of different commercial and contract documentation.
  • An awareness of the importance of having a commercial approach to the purchasing function within a large public organisation together with an understanding of the principles of 'best value'. A commitment to quality and to a progressive partnership approach to the management of major contracts to support the work of the London Fire Brigade.

Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Senior Programme Officer - Building Safety

  • Up to £27 per hour

Senior Programme Officer - Building Safety

Duration - 3 months

Pay - £26.84ph

Location - remote/flexible

Start - asap

Hours - 35 PW

Our client is a leading regulatory body based in central London. They are looking for an experienced Programme Officer to provide a professional lead on administration of the organisation's investment programmes established to improve the safety standards of existing homes in London.

Duties include but aren't limited to:

  • Build and maintain effective working relationships with investment partners to support effective administration of the building safety investment programmes.
  • Use professional judgement to support the effective use and management of public sector resources to maximum benefit of local communities.
  • Manage the procurement of services required by the programme or project in line with procurement procedures.
  • Ensure that all funding is appropriately safeguarded and utilised and risk management is embedded in all aspects of delivery and reporting.
  • Analyse, assess and interpret funding bids from applicants. Manage the subsequent investment programme, ensuring key milestones are achieved. Ensure project and programme performance is accurately maintained in line with reporting requirements.
  • Grow and maintain a thorough understanding of building safety and quality issues affecting residential buildings in London.
  • Implement Mayoral or government policy initiatives and funding opportunities as they arise to support housing objectives.
  • Ensure relevant residents and leaseholders are kept informed about remediation progress for buildings in receipt of funding.
  • Use commercial and professional experience to provide constructive challenge through the use of commercial skills, business acumen and innovation and work with partners, including local authorities, to evaluate local priorities and targets and delver cost effective development solutions.
  • Manage the delivery of compliance audits and ensure shortcomings in process are addressed.
  • Take a lead on specific technical building safety policy areas as needed to provide a strategic lead across the building safety team and support advice to the Mayor and other key stakeholders.

Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Business Support Officer

  • Up to £15 per hour

Business Support Officer

Type - Temporary

Salary - £14.83ph (£27k)

Duration - 6-9 months

Hours - 9-5 (35hr week)

Location - Remote but will occasionally need to go in for meetings (Hubs located nationally)

Please note: Pre-employment checks will be required for the role.

Our client is a leading children charity based in central London. They are looking for an experienced Business Support professional to take responsibility for ensuring all services are provided in an efficient and effective manner. You will also be tasked with the supervision of staff if required e.g. admin assistant time and there may also be responsibility for supervising volunteers who are assisting with administrative tasks.

Main Tasks and Responsibilities:

Premises and Facilities Management

  • Provide and/or supervise the provision of an effective, service user friendly reception service.
  • Provide and/or supervise the provision of efficient office systems, e.g. opening and distributing post, message taking, room booking and staff movement systems.
  • In agreement with the appropriate manager, and in accordance with Barnardo's policies and procedures, ensure the service is equipped with the necessary furniture, equipment and supplies.
  • Liaise with staff from Property and Facilities Management (PFM) or external landlords as appropriate to ensure premises and vehicles used by the service are fit for purpose and well maintained.
  • Undertake tasks delegated from the appropriate manager to ensure the premises and vehicles used by the service are secure and that systems to maintain security and safety are operating effectively. (This may involve key holder responsibilities.)
  • As delegated by the appropriate manager, undertake or supervise health and safety and fire safety responsibilities.

Financial Administration

  • Assist with budget preparation.
  • Monitor income and expenditure against original budget and revised forecasts.
  • Prepare audit information and reports as required.
  • Complete or supervise the completion of appropriate invoice paperwork.
  • Ensure income is recorded and receipted according to Barnardo's policies and procedures by undertaking the tasks directly or supervising others to do so.
  • Ensure income is banked in a timely, safe and secure way.
  • Manage the Imprest account to support effective and timely service delivery.
  • Ensure invoices are coded according to Barnardo's requirements by undertaking the tasks directly or supervising others to do so.
  • Maintain the required documentation regarding invoicing and commitments.
  • Ensure staff and volunteer expenses are paid in a timely manner according to Barnardo's policies and procedures by undertaking the tasks directly or supervising others to do so.
  • As delegated by the appropriate manager, undertake journal transfers.
  • Undertake required checking processes including payroll reconciliation in a timely manner at the agreed frequency.
  • Ensure that systems to make required regular payments to carers and/or service users are in place and implemented efficiently in line with Barnardo's UK policies and local procedures.

Service user records' administration

  • Undertake or supervise the administration of service users' referrals from external agencies.
  • Undertake or supervise the administration of maintaining service user records.
  • As required, assist in supporting access to records by service users and information sharing to external agencies.
  • Production of management information

Support and provision of secretarial/administrative services

  • Carry out directly and/or supervise the provision of all secretarial/administrative duties as required to support the delivery of the service.

What the client is looking for:

  • Well-developed numeracy and literacy skills at a level which will enable post holder to perform moderately difficult calculations and produce reports.
  • Proven substantial experience of using IT packages including word processing, spread sheets, databases, Windows applications.
  • Experience of operating financial systems including petty cash, budget monitoring and control.
  • Experience of premises/facilities management.
  • Experience of managing complex financial systems including financial reporting and audit.
  • Able to manage the office, service and staff in a confidential, innovative, adaptive and consistent manner.

Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Senior Policy Officer - Strategy, Policy & Relationships

  • Up to £24 per hour

Senior Policy Officer - Strategy, Policy & Relationships

Pay rate: £24.11ph

Duration: 3 months

Start: ASAP

Location: Remote/flexible working

Our client is a leading authority based in central London. They are looking for a experienced and professional Policy Officer to contribute to the delivery of the Mayor's policies and manifestos on skills and employment.

Duties will include:

  • Contribute to policy development that will help to realise the Mayor's manifesto commitments relating to skills and employment.
  • Undertake and / or commission research and analysis on skills and employment policy to help inform and implement priorities within the Mayor's skills strategy, the London Recovery Programme, the Adult Education Budget and wider mayoral priorities.
  • Contribute to research and analysis to help inform the production of an annual skills statement setting out what London government seeks to prioritise through the devolved AEB, and how funding will be prioritised and delivered.
  • Lead and undertake research and policy development to help inform the rationale and evidence to make the case for wider skills devolution including 16-19 funding, careers services, Apprenticeship Levy and replacement EU funding.
  • Establish, develop and maintain good working relationships within and outside the Authority, particularly with London's boroughs and sub-regional partnerships, skills and adult education providers, business representative organisations, relevant government departments and agencies.
  • Provide high quality written and oral briefings, policy advice and reports for the Mayor and his advisors, staff, government departments and London and national organisations, to include:
  • Drafting timely responses to Mayoral questions and correspondence
  • Providing concise briefings and responses to questions
  • Providing meeting management and secretariat functions for key meetings
  • Representing the authority at external events and meetings

What the client is looking for:

  • Experience in contributing to policy and / or strategy development within a political context.
  • A successful track record in using research and analysis to inform policy and strategy development; excellent knowledge of skills and employment policy and delivery.
  • Experience in project management, monitoring and reporting.
  • A successful track record in working with a range of stakeholders, building and managing relationships.

Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Scheme Manager - International Grants

  • Up to £33152 per annum

Scheme Manager - International Grants

Salary: £33,152.34

Hours: 35 hours per week

Type: 12 months FTC

Location: SW (temporarily remote)

Ref: CSSMIG

Our client is a well-respected Academy based within central London. They are looking for an to take responsibility for delivering the day to day management and administration of the academy's Research Fellowship. They will be the main point of contact for applicants, peer reviewers and award holders - working on aspects of both pre-award a

What will the role involve?

  • To be responsible for a portfolio of fellowship and grant funding schemes from the administration of applications, through the peer review process, to making awards and subsequently to support award holders
  • To be actively involved in managing relationships with applicants, current award holders, alumni, and other relevant stakeholders
  • To assist with the organisation and management of, and to represent the Academy, at events led by the Grants section
  • To monitor progress of individual grants and to help ensure that knowledge gained in the context of grant making is utilized to maximum effect internally and communicated widely and effectively externally
  • To be involved in the evaluation and review of grant schemes and by doing this to help ensure that the Academy delivers schemes that are relevant for the science community and that have maximum impact
  • To act as the Committee Secretary for the scheme(s) under your management and therefore support the Chair in managing the Panel, reviewing panel membership on an annual basis, recruiting additional members or renewing membership tenures where appropriate
  • To assist the decision-making panels and panel chairs with accurate information on all applications and briefings on funding related developments
  • To manage the budget for the scheme(s) under your management by deciding in conjunction with the Programme and Senior Managers and/or Head of Grants as appropriate, how the budget(s) should be allocated, and being responsible for pacing/setting up grant payments for authorisation as appropriate
  • To be responsible for accurate record keeping, producing financial reports, and maintaining data to reflect previous and current trends in applications and awards
  • To support the ongoing implementation of the Royal Academy's electronic grant application and processing database
  • To support and be involved in the promotion of funding schemes to key audiences and to deal with enquiries about funding schemes and policies
  • To undertake such other duties as may be assigned by the Programme and Senior Managers, Heads of Grants and Director of Grant Programmes.

What the client is looking for:

  • Educated to degree standard or equivalent
  • Science degree
  • Excellent communication (oral and written) and interpersonal skills
  • Excellent organisational skills
  • Excellent IT skills
  • Good presentational skills
  • Strong attention to detail
  • Excellent numeracy skills
  • Experience of working in a team and across teams
  • Experience of using IT to collect, analyse and manipulate data accurately

Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Scheme Manager - Grants

  • Up to £33152 per annum

Scheme Manager - Grants

Salary: £33,152.34

Hours: 35 hours per week

Type: 7 months FTC

Location: SW (temporarily remote)

Ref: CSSMG7

Our client is a well-respected Academy based within central London. They are looking for an to take responsibility for delivering the day to day management and administration of the academy's Research Fellowship. They will be the main point of contact for applicants, peer reviewers and award holders - working on aspects of both pre-award a

What will the role involve?

  • To be responsible for a portfolio of fellowship and grant funding schemes from the administration of applications, through the peer review process, to making awards and subsequently to support award holders
  • To be actively involved in managing relationships with applicants, current award holders, alumni, and other relevant stakeholders
  • To assist with the organisation and management of, and to represent the Academy, at events led by the Grants section
  • To monitor progress of individual grants and to help ensure that knowledge gained in the context of grant making is utilized to maximum effect internally and communicated widely and effectively externally
  • To be involved in the evaluation and review of grant schemes and by doing this to help ensure that the Academy delivers schemes that are relevant for the science community and that have maximum impact
  • To act as the Committee Secretary for the scheme(s) under your management and therefore support the Chair in managing the Panel, reviewing panel membership on an annual basis, recruiting additional members or renewing membership tenures where appropriate
  • To assist the decision-making panels and panel chairs with accurate information on all applications and briefings on funding related developments
  • To manage the budget for the scheme(s) under your management by deciding in conjunction with the Programme and Senior Managers and/or Head of Grants as appropriate, how the budget(s) should be allocated, and being responsible for pacing/setting up grant payments for authorisation as appropriate
  • To be responsible for accurate record keeping, producing financial reports, and maintaining data to reflect previous and current trends in applications and awards
  • To support the ongoing implementation of the Royal Academy's electronic grant application and processing database
  • To support and be involved in the promotion of funding schemes to key audiences and to deal with enquiries about funding schemes and policies
  • To undertake such other duties as may be assigned by the Programme and Senior Managers, Heads of Grants and Director of Grant Programmes.

What the client is looking for:

  • Educated to degree standard or equivalent
  • Science degree
  • Excellent communication (oral and written) and interpersonal skills
  • Excellent organisational skills
  • Excellent IT skills
  • Good presentational skills
  • Strong attention to detail
  • Excellent numeracy skills
  • Experience of working in a team and across teams
  • Experience of using IT to collect, analyse and manipulate data accurately

Hunter Merrifield, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Committee Manager

  • £45000 - £46000

Job Purpose:

To provide high quality committee services support for team, its key decision-making bodies and committees and any other board/committees of the authority as required; to provide day-to-day line management of relevant members of the Committee Services Team and Group staff as allocated. 

Principal Accountabilities:

  • To provide high quality clerking support to the Authority to ensure that the meetings and papers, its key decision-making committees and any other board/committees of the Authority as required are organised and managed to the highest standards

  • To undertake the full range of related activities including managing work programmes, scheduling of meetings, preparation of reports and agenda, drafting of accurate records of meetings and the provision of support for the scrutiny projects in accordance with the Directorate’s policies and procedures

  • To provide appropriate and timely procedural and business management advice to the chairs and members of the relevant bodies and senior officers to enable to meet its legal and statutory requirements in respect of its committee procedures and processes, timescales and business planning

  • To develop and maintain effective working relationships with Member Officers within the Secretariat, Senior Officers within the organisations to ensure appropriate and effective management of Assembly and committee business and continuous improvement in meeting-related activities, ensuring that all relevant people are properly briefed on key issues in advance of meetings. That early warning of issues is provided in a timely and effective manner and to initiate, co-ordinate and monitor action taken to implement decisions of committees and other bodies

  • To manage relevant members of the Committee Services Team and Group staff as allocated

  • To provide and/or support for the Committee Services Manager in managing day-to-day committee business, servicing meetings as required, providing staff resource to support meetings across the entire team’s area of responsibilities as required and undertaking such related duties as allocated

  • Contribute to the development, implementation and management of the governance framework, ensuring that business is conducted in accordance with policies and the Committee Services team’s ISO accredited Quality Management System

Person Specification:

  • Proven track record of success in managing formal committee meetings involving the decision-making processes in a high-profile and/or political organisation

  • Evidence of ability to interpret and apply relevant legislation

  • Awareness of current affairs

  • Proven track record of success in managing staff / teams

If you feel you fit the above criteria or would like more information on this role, please apply today.

Fund /Grants Manager

  • £34000 - £34000

The Fund Manager will manage the newly-established Challenge Fund. This will encompass both the development of the fund and its ongoing management. This role will lead on the processing and shortlisting of applications, processing payments to successful applicants and developing ongoing relationships with fund awardees ensuring that all timeframes for the application and post-award cycle are adhered to.

Key Duties:

  • To manage the fund application process, acknowledging and keeping a record of all submitted applications (and all relevant background information per application) and ensuring that they are processed in a timely manner

  • To manage a portfolio of live Challenge Fund awardees and monitor and report their progress towards agreed targets to ensure adherence to the fund terms and focus

  • To serve as the main point of contact to deliver advice and guidance to prospective and current funding recipients (eligibility, policies and any other Q&A) and to manage relationships with multiple fund applicants/holders

  • To compile regular evaluation reports on: annual spend, number of applications, the type of applying organisations and progress of fund holders for a comprehensive evaluation of the fund’s impact on its overall aims and objectives

  • To coordinate meetings with the reviewers (Executive Team), providing background information on Final-stage applications and taking minutes from the decision - making meetings

  • To possess a thorough understanding of the eligibility criteria of the fund and all relevant internal processes

  • To lead on the planning, marketing and launching of the funding rounds of the Challenge Fund

  • To ensure the timely payments of all approved grants.

  • To maintain comprehensive records and an up-to-date overview of the funds annual budget and spend

Personal Specification:

  • Experience of working in a fund or grant management role, managing the process of awarding funds to successful applicants based on robust eligibility and assessment criteria

  • Experience of working in a team and liaising with multiple stakeholders to meet key deadlines

  • Experience of working in a process-driven environment preferably in a similar grant-giving team/organisation

  • Experience of processing multiple payments of significant sums of money

  • Experience of developing and managing external relationships

  • Exposure to the fund’s areas of interest e.g. underrepresented communities, STEM education, academic research methods desirable but not essential

  • Prior use of online fund/grant application portals e.g. Awardsforce

If you feel you fit the above criteria or would like more information on this role, please apply today.

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